Facility Usage Guide
Reception Hours
9 a.m. to 9 p.m. on weekdays (9 a.m. to 6 p.m. on facility inspection days)
(Excluding the year-end/New Year’s holidays [Dec. 29 to Jan. 3] and equipment inspection days)
Using Center Facilities
You need to register as a Fureai-net (Kawasaki City Public Facility Usage Reservation System) user before you can apply to use the center’s facilities. (Note: Fureai-net is available in Japanese only.)
You can easily make lottery applications and reservations to use the facilities (*1) by phone, online, or through user terminals.
(For more information, please refer to the Fureai-net (in Japanese) user handbook, etc.)
Please bring your user card when applying and on the day that you will be using the facilities.
*1: Excluding the hall, reception room, special conference room, special reception room, and conference rooms being used in conjunction with the above.
Application Period and Procedures
- Hall
- Reception room
- Special conference room
- Special reception room
- Conference rooms being used in conjunction with the above
Application Period
You can apply to use the facilities between six months and two weeks before the date of intended use
Application Procedures
- Submit your facility use application form at the center’s service window
- The order of arrival is considered to be the order that application forms are submitted. If more than one application is received at the same time, uses for the purpose of international exchange shall be prioritized. Other uses shall be entered into a lottery.
Notes
- If you wish to use ancillary equipment, please apply in advance.
For the reception room, you may submit your equipment usage request form on the day of intended use. - The service window does not accept tentative reservations by phone.
- Conference room
- Kitchen
- Exchange salon
- Tearoom
- Recreation room
Application Procedure
Apply on Fureai-net (in Japanese)
Lottery Application
The 17th to 23rd of the month four months before the date of intended usage
Lottery
The 24th of the month four months before the date of intended usage
Finalization Procedure
The 25th to 28th of the month four months before the date of intended usage
Reservations on an As-Needed Basis
The 29th of the month four months before the date of intended usage to the date of intended use
Notes
- If you are applying to use facilities less than two days before the day of intended use, apply in person at the service window.
- If you wish to use ancillary equipment, please apply in advance.
- The service window does not accept tentative reservations by phone.
Cancellations
- Hall
- Reception room
- Special conference room
- Special reception room
Cancellation Procedures
Please come to the center in person to cancel your reservation.
Cancellation Fees
- Sixty days or more before the day of intended use:
- No cancellation fee
- Fifty-nine to thirty days before the day of intended use:
- 50 percent of the usage fee
- Twenty-nine or fewer days before the day of intended use:
- 100 percent of the usage fee
Notes
Please note that if you do not provide notice of a cancellation you may not be allowed to use center facilities in the future.
- Conference room
- Kitchen
- Exchange salon
- Tearoom
- Recreation room
Cancellation Procedures
Please follow the cancellation procedures posted on Fureai-net.
If you cancel during a period in which a cancellation fee is incurred, you must cancel in person at the service window.
Cancellation Fees
- Three or more days before the day of intended use:
- No cancellation fee
- Two or fewer days before the day of intended use:
- 100 percent of the usage fee
About Hours of Use
Hours of Use
Please note that hours of usage include preparation and cleanup time
| Time Period | Morning | Afternoon | Evening | Full day |
| Hours of Use | 9 a.m. to 12 p.m. | 1 p.m. to 5 p.m. | 6 p.m. to 9 p.m. | 9 a.m. to 9 p.m. |
Days of Use
Users are limited to three days of consecutive center facility use to ensure fairness. In addition, a user may only apply to use center facilities a maximum of five times per month.
Furthermore, the hall may only be used once per month each on Saturdays, Sundays and national holidays per user.
Center Holidays
Open all year except for the year-end/New Year’s holidays (Dec. 29 to Jan. 3) and facility inspection days.
About Facility Fees and Cancellation Fees
Facility Fees
Equipment Usage Fee Chart, Ancillary Equipment Usage Fee List(around 700 KB, PDF file, available in Japanese)
Cancellation Fees
Hall, Reception room, Special conference room and Special reception room
- Sixty days or more before the day of intended use:
- No cancellation fee
- Fifty-nine to thirty days before the day of intended use:
- 50 percent of the usage fee
- Twenty-nine or fewer days before the day of intended use:
- 100 percent of the usage fee
Conference room, Kitchen, Exchange salon, Tearoom and Recreation room
- Three or more days before the day of intended use:
- No cancellation fee
- Two or fewer days before the day of intended use:
- 100 percent of the usage fee
Usage and Cancellation Fee Payment Method
- Usage fee
- Facility usage fees and ancillary equipment usage fees must be paid in advance no later than the day before the day of intended use. Please pay in cash at the reception service window or by Japan Post Bank account transfer.
If you pay by postal transfer, please bring the copy to the reception desk on the day of use. - Cancellation fee
- Please pay by the end of the day of the month following the date of use.
Please pay in cash at the reception service window or by Japan Post Bank account transfer.
- How to Fill Out Payment Slips
Visit the Kawasaki International Center reception desk if you have any questions.
Other precautions for Use
Usage Permits
You will receive a usage permit on the day of use for the following facilities:
- Hall
- Reception room
- Special conference room
- Special reception room
You will not be permitted to use center facilities in the following cases:
- You cause a nuisance/disturbance affecting other users, or are likely to do so
- Your activities would impede the administration of center facilities
- Other cases in which the use of center facilities, etc. is recognized as being improper
Notes Regarding Use
- The group’s designated representative must remain at the venue until the end of the activity/event.
- After the activity/event is over, you are asked to return all equipment, ancillary equipment, etc. to their original states, lock the doors, and return the key(s).
- You must compensate the center for any loss or damage to facilities, equipment, etc.
- The Fire Service Act requires that users strictly observe facility capacities (occupancy limits).
- Users and visitors must observe the following rules:
- Do not allow more people into the facility than the designated capacity.
- Do not put posters up or use tacks or nails of any kind on the center’s walls, pillars, columns, etc.
- Do not bring hazardous items or animals (including pets) into the facilities.
- Do not engage in the sales of products or provide food and drink without permission.
- Do not solicit donations or engage in other similar acts.
- Do not bring in or wear helmets, signs, flags or other items for demonstration purposes.
- Do not remodel facilities and equipment or install special equipment without permission.
- Follow any other instructions from center staff members.
- Users of conference rooms and other facilities requiring food and drink. please contact the reception desk.
Preparation for Use
- Meetings for Stage Performances, Etc. (Hall and Reception Room)
- Users of the hall may need to meet with center staff members regarding stage settings, programs, lighting and so on to ensure that preparations and the event proceed smoothly. Since these meetings are conducted in Japanese, those who require interpretation must come with a person who speaks Japanese. The center will contact you to set up a date for the meeting.
- Personnel Needed to Use Facilities
- Users are required to designate a representative. Users are also asked to maintain order within and outside of the center
- Tea and Smoking
- Kawasaki International Center is a nonsmoking facility.
- If you will be serving tea at conference rooms, etc., please use the teacups provided by the center. You must provide your own tea. After you are finished, please wash any items you used and return them to the designated location.
Inquiries Regarding the Use and Operation of Systems
You can obtain information on these topics by telephone, fax, the Internet and user terminals.
- Fureai-net Operation Center
- Tel: 044-741-3345 (in Japanese)
- Hours: 8:30 a.m. to 5 p.m.
- (Excluding Saturdays, Sundays, national holidays, and the year-end/New Year’s holidays [Dec. 29 to Jan. 3])
Fureai-net Kawasaki City Public Facility Usage Reservation System (in Japanese)
Inquiries
- Kawasaki International Center
- 2-2 Kizuki Gion-cho, Nakahara District, Kawasaki City 211-0033
- Tel: 044-435-7000
- Fax: 044-435-7010